No matter where we are there is a time and place for effective delegation. Whether it's getting the kids to clean the yard or our accounts manager preparing annual budget, good delegation skills are essential if we want to achieve a work life balance. The art of delegation or doing more by doing less, can be mastered if we heed these following tips.
1.No manager is an island.
Even though others may have different approach or standards we are setting ourselves up to fail if we think we have to do everything ourselves.Accept that in today's interdependent world there is a shared responsibility for getting things done.
2.Delegate don't abdicate
Remember if tings go wrong, it's ultimately our fault. Assess the risk of the failure before we decide to delegate a task and manage any risk appropriately. The only person we can blame is us for not effectively delegating the task at the beginning. And we never know they might even do it better than us.
3.Cristal clear tasks
If we can't define the task to be delegated, it isn't ready for delegation. Good task to delegate are specific, measurable, achievable, realistic and time bound.Fuzzy, vague tasks are impossible to complete or result in such a mess we have squandered more time than we could potentially have saved.Part of the art effective delegation is creating smart tasks from fuzzy ones and communicating them clearly.
4.Tools to do the job.
1.No manager is an island.
Even though others may have different approach or standards we are setting ourselves up to fail if we think we have to do everything ourselves.Accept that in today's interdependent world there is a shared responsibility for getting things done.
2.Delegate don't abdicate
Remember if tings go wrong, it's ultimately our fault. Assess the risk of the failure before we decide to delegate a task and manage any risk appropriately. The only person we can blame is us for not effectively delegating the task at the beginning. And we never know they might even do it better than us.
3.Cristal clear tasks
If we can't define the task to be delegated, it isn't ready for delegation. Good task to delegate are specific, measurable, achievable, realistic and time bound.Fuzzy, vague tasks are impossible to complete or result in such a mess we have squandered more time than we could potentially have saved.Part of the art effective delegation is creating smart tasks from fuzzy ones and communicating them clearly.
4.Tools to do the job.
It is universally agreed that sledgehammers are way over the top for cracking nuts and in effective delegation, it is as important we select the right person to do the task.Some people could do the task standing their head, other may need a bit of direction and coaching.As we decide who should undertake the task, make as assessment of their skill and will change our approach accordingly.
5.Give them enough rope.
There is a spectrum of freedom in decision making and action taking that we need to consider before and during the delegation process. This can vary from give the information and will decide through to we decide and do it, no need to check back with.Again our approach depends on the task of failure trust in the people and their ability to do the task.
6. How it was for us.
Effective delegation is about sharing workload, with the added bonus of developing skills and responsibility in others.Maximize the learning experience by taking time for shared reflection of the task once it's completed, what worked, what didn't work and what would we do differently next time?
These tips for effective delegation will help us to achieve a work life balance and become more productive by doing less.
3 comments:
Resource allocation is also a very important decision to be made at the time of project commencement. Proper collaboration and team work are the driving factors in making a project successful. Effective delegation helps meet project goals and deadlines.
Thanks by Project Management System team.
People cant make decisions unless they have the authority to do so. Make sure that everyone is aware that the person to whom you have delegated the task has been given the authority to execute and manage the work.
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