THE ROLE OF PROJECT DOCUMENT
The primary role of a project manager is to manage the unexpected. The concept of planning by its very nature is designed to mitigate and manage the unexpected. As a part of the planning process, most project managers would agree that the project document plays a central role in strategically developing the best possible plan and to effectively communicate progress and status updates to all stakeholders. More importantly, the manner in which the project document is managed will determine a project manager's effectiveness in responding to the unexpected.
Although the project document work flow will vary from organisation to organisation, good project managers will develop a number of basic project documents in order to maintain high standards in the delivery of projects. A standardisation of the documentation is typically seen in the following project phases:
2.Project planning:In this phase, the project leadership plans for the unexpected. The documents detailing the project plan, scheduling of resources, client agreements, and risk management, house the strategic details of the project.
3.Project: In this phase, tracking and reacting are the name of the game. Here the project documents are delivering the actual and updates to the project plan. Tracking cost, time, physical progress and emerging issues are documented in this phase.
4.Project closure: In this phase, documents will detail outstanding issues and/or deliverable, review of project outcome, and best practices project management processes to be utilised for future use.